Job Details

Secretary, Elementary School

Contract Terms: 12 month Salary Classification: Support Staff Salary Schedule Group C $16.73

General Statement Of Responsibilities: To demonstrate a caring and understanding relationship with parents and students; to have a positive working relationship with the principal and staff; to maintain a high level of confidentiality; to assure the smooth and efficient operation of a school office.

Essential Functions:

• Serves as a liaison for the school with the community
• Generates correspondence
• Keeps individual and school calendars, as required
• Maintains both general and confidential files
• Directs the processing of mail
• Manages use of telephone and other communication systems
• Provides for punctual and efficient routing of messages
• Maintains schedule for scholastic and extra-curricular use of school facilities
• Ensures proper use of office and school equipment and reports maintenance needs
• Purchases and maintains supplies inventory
• Prepares requisitions, as directed
• Maintains student enrollment information and related records, and prepares reports
• Coordinates and manages student record requests and withdrawals and documents changes
• Prepares staff payroll data for district's Payroll Department
• Maintains and documents employee absences, related records and reports
• Maintains substitute records, completes necessary forms and reports
• Trains and supervises student aides, as needed
• Collects, counts accurately, and deposits all moneys on a timely basis with the administration office
• Oversees student attendance registers
• Provides daily bus/parent pick-up changes in information to students and teachers
• Performs other related tasks as assigned

Qualifications:

A. Required Education, Training & Experience:

• High school diploma or equivalent
• One year of related experience
• Demonstrated proficiency with PC programs
• Ability to communicate and work well with staff, students and the public

B. Physical Requirements: None specified

C. Commitment & Dependability:

• Willingness to perform as an integral member of a successful team
• Dedication to providing the highest level of service
• Adherence to policies and procedures

Performance Expectations:

• Time Management: Must plan two to twelve weeks in advance
• Stress Management: Periodic stress due to intermittent deadlines
• Public Contact: Interacts primarily with other employees and the general public
• Level Of Responsibility: Must direct activities of a small group of employees or have responsibility for valuable equipment or highly confidential records

Evaluation Procedure: In accordance with provisions specified in Governing Board policy.

Supervision Received: Reports to the Principal

Supervisory Responsibility: None.

Public Notification Of Non-Discrimination: Sahuarita Unified School District does not discriminate based on race, sex, color, national origin, sexual orientation, age, sex or disability in admission or access to, or treatment or employment in, its educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups.

Application Procedure: Apply online.