Job Details

Job Title:

Financial Facilities Coordinator, Life Sciences

Job Description Summary:

As a Financial Facilities Coordinator, you will be responsible for the coordination of key tasks critical to the successful execution of the Facilities & Site Services (F&SS). You will provide financial support to Facilities & Site Services, Security and SHE Teams. Assisting the RTD Finance department in creating timely and accurate financial statements, manage, develop and foster cross-departmental relationships to understand continuous and ad hoc reporting needs and monitor the work to ensure quality, and continuously promote Quality First Time. The Financial Facilities Coordinator should possess a strong desire for tackling new challenges with innovative solutions and a "can do" attitude.

Essential Job Duties:

• Utilize current operating systems (e.g. My Buy, Google Workspace applications, Google Sites, Google Sheets, Google Slides, SAP, Microsoft Windows, etc.) for organization of F&SS information and execution of tasks and communications.
• Enters purchase orders into the My Buy system and sends confirmed and approved purchase orders to suppliers as required. This occurs for all departments; Site Services, Facilities Engineering, PMO, SHE, Security.
• Develop and maintain gSheets reports for managing financial expenses of all purchase orders in order to comply with the annual budgets Compliance & Audit Support – Ensure adherence to company policies, and statutory requirements; support internal and external audits as needed.
• Provide analysis and support for the month-end process including accruals for the finance department and assist in the prioritization and allocation of resources across the portfolio to ensure a financially sustainable business.
• Provides payment of the Marana campus property taxes, Oro Valley HOA payments; Marana Lease payments on a monthly, quarterly and yearly time schedule, and works closely with the Legal Department on updates to the Marana Lease Agreements.
• Enters all new hire information into External Partner Portal (EPP), IT and Security requests.
• Orders all departmental office supplies along with the campus supplies for paper products (IE, paper plates, plastic ware, etc.).
• Ability to navigate both strategic and operational tasks while adapting to rapidly shifting priorities.
• Excellent communication and presentation skills with the ability to translate complex financial data into actionable insights for diverse stakeholders.
• Support compliance within facilities management, financial management and operation procedures.
• Ability to influence and work effectively with different teams and functions across the cluster and within the broader Clients finance community.

Education/Experience/Training:

• Bachelor's degree [Finance, Business Administration, Economic, or a related field]
• Proven (5+ years) work experience in Finance Business Partnering, Controlling or a similar strategic finance role. Experience in the Pharmaceutical industry is an advantage.
• Experience with ERP systems, SAP highly preferred.
• Strong proficiency in Microsoft Office/Google suite (Excel, gSheets, gSlides).
• Experience working in a shared service center across a large organization is advantageous.
• Must be able to coordinate and support cross functional teams and multiple projects in a fast-paced dynamic environment... able to multi-task and prioritize
• Must possess exemplary communication skills – both oral and written.
• Must be able to exercise confidentiality.