Job Details

General Position Summary:

Reporting to the Vice President, Human Resources Operations (VP, HRO), the HR Generalist will administer and participate in the development and implementation of pro-active strategies and services that support an effective organization-wide human resources program with focused attention on on-boarding, employee relations, benefits administration, compensation and compliance and policy consultation/creation.

Supervisory Responsibility:

No supervisory responsibility at this time.

Essential Functions/Major Responsibilities:

• Ensure organizational and department compliance by maintaining personnel files and human resources policies and procedures in compliance with applicable legal requirements, keeping employee records up to date by processing employee status changes in a timely fashion.
• Responsible for completion of, proper routing and filing of employee documents (i.e. employment verifications, unemployment insurance claims, FML, short/long term disability claims, etc.) according to Foundation policy and state/federal regulations.
• Process personnel updates and ensure proper approvals, disseminate approved forms; and required recordkeeping.
• Provide research and subject matter expertise for effective problem resolution of employee relations issues including maintaining appropriate records in ADP including working with managers and employees on performance issues, disciplinary actions, and terminations.
• Assist in PAE recruitment efforts as needed to include sourcing, assessing, screening, interviewing, reference checking and job offers.
• Administration of UAF compensation structure to include applying to new/vice positions in preparation for recruitment and in ensuring employees fit within appropriate salary grades.
• In collaboration with Senior Associate Director, oversee the new hire onboarding experience, ensuring hiring manager compliance and process improvement.
• Liaison with University of Arizona Human Resources Department on employee transactions, promotions, DDC submittals and incumbent reviews as necessary.
• Provide counsel on policy and guideline interpretation, and job evaluations.
• Assist in administration of employee benefits programs such as medical, dental, vision, group life and disability plans, and retirement including annual open enrollments.
• Plan, develop, and/or participate in area and industry surveys; analyze results and develop specific recommendations for review by leadership.
• In collaboration with HR team, assist as needed with UA and UAF facilities management needs including building and golf cart maintenance.
• Performs other duties as assigned.

• Commitment to working in a collaborative team environment with shared goals.
• Ability to work efficiently with a wide variety of individuals, including donors, PAE colleagues, deans, faculty and staff.
• Excellent communication and interpersonal skills.
• Ability to effectively communicate both verbally and written.
• Demonstrated commitment to exceptional customer service with the ability to translate the PAE guiding principles of donor-centricity and collaboration into work practices.
• Ability to recognize and handle highly confidential and sensitive information in a discrete and professional manner.
• Work with excellent organizational skills and attention to detail.
• Be able to work independently with the ability to prioritize multiple projects and meet strict deadlines for deliverables.
• Ability to anticipate and discern work priorities and meet deadlines with little supervision.
• Adept at problem-solving and using judgment in situations requiring initiative, tact, and confidentiality.
• An exceptional work ethic and track record of personal initiative required.
• Openness to new ideas and personal flexibility with the ability to adapt and succeed in a multi-task, fast-paced environment with changing processes and occasional ambiguity.
• Ability to inspire cooperation and participation.
• Proficiency in the use of personal computers and Microsoft Office software (Word, Excel, PowerPoint, and Outlook).
• Proficiency or ability to learn additional software required to perform the essential duties of the position.

• Bachelor's degree in Human Resources Management or related field.
• Three to five (3-5) years of human resources generalist experience; OR
• Any equivalent combination of experience, training and/or education as approved by Human Resources.

• This position will be required to work evenings and weekends, as necessary.
• Overnight travel will be required on an occasional basis.
• Standard office environment with high exposure to computer screens.
• Must be able to walk and climb stairs for various office locations.
• Valid driver's license.