Job Details

US Contracts and Proposal Support Specialist - Freelance, Remote

Department: Support & Leadership

Employment Type: Full Time

Location: Global+

Reporting To: Client via Magic

Compensation: $6.00 / hour

Description

About the ClientA small, mission-driven government consulting firm focused on pursuing federal and state contracts in healthcare, education, transportation, and IT. They deliver patient-safety andhealthcare facility support, administrative services, data analysis and database development, and technical consulting to federal agencies. The firm has prior government contract experience and pursues opportunities across agencies such as DoD, VA, Department of Education and state-level opportunities.

Why does this role exist?This role is being hired to provide independent, hands-on contracts and proposal support so the CEO can focus on strategy and client work. The specialist will build and maintain the opportunity pipeline, prepare and format compliant proposal materials (RFP/RFI/RFQ responses and SOWs), perform contract language checks, and manage proposal files and communications-requiring minimal onboarding and immediate productivity. The goal is to increase proposal throughput and compliance while reducing the CEO's administrative and proposal-management burden.

The Impact you'll make

Proposal Preparation & Compliance

• Draft, format, proofread and finalize RFP/RFI/RFQ response documents, including Statements of Work and associated attachments.
• Ensure proposal formatting and content meet agency-specific submission requirements and templates.
• Coordinate revisions, track version control, and submit final proposal packages per client deadlines.

• Build and maintain a pipeline tracker/spreadsheet of ~30 target federal and state agencies and opportunities.
• Monitor opportunity statuses, key deadlines, and next steps; provide weekly pipeline updates.
• Conduct market research to identify relevant opportunities, capture requirements, and surface win themes.

• Review contract language and solicitation clauses; identify and flag compliance, scope, and pricing issues for CEO review.
• Perform basic checks-and-balances on terms, deliverables, and performance periods.
• Recommend simple remedial language or queries to clarify ambiguous or risky contract provisions.

• Organize and manage proposal and contract files in Google Drive with consistent naming/versioning conventions.
• Manage proposal-related email communications; draft and send outreach and follow-up emails (no phone calls).
• Coordinate reviewers, consolidate edits, and ensure final sign-off workflows are completed.

• Conduct targeted research for proposal content (e.g., agency backgrounds, past performance mapping, technical references).
• Support administrative tasks tied to proposals and BD (e.g., templates, compliance checklists, contact lists).
• Maintain basic trackers and logs to support auditability of proposal activities.

• Prior U.S. federal and/or state government contracting experience supporting RFP/RFI/RFQ responses.
• Demonstrated experience drafting or formatting Statements of Work (SOWs) and working with contract language/clauses.
• Proven ability to independently prepare proposal materials with minimal training (able to "hit the ground running").
• Strong written English, editing/proofreading skills and advanced proficiency with Google Workspace (Drive, Docs, Sheets).
• Availability to work full-time Mon-Fri 9:00 AM-5:00 PM ET (40 hours/week)
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

• Deep familiarity with RFP/RFI/RFQ structures, SOW formatting, solicitation compliance, and contract terminology.
• Advanced Google Sheets/Docs/Drive organization and version control.
• Competent with video/comm tools (Google Meet, Teams, Zoom) and communication platforms (Slack, WhatsApp). Soft skills / personality traits
• Highly organized, detail-oriented and methodical.
• Strong written communication and professional email skills.
• Self-starter who works independently, proactively identifies issues, and follows through without heavy supervision.
• Time-management and multi-tasking capability under tight deadlines.
• Discretion and professionalism when handling confidential government materials

• You are experienced in U.S. government proposal support and comfortable working with limited onboarding.
• You enjoy structured, deadline-driven work and take pride in producing highly accurate, compliant proposal packages.
• You are proactive, dependable, respond quickly to requests, and prefer working remotely with clear, written communication.
• You are willing to work the specified ET schedule and accept the hourly rate.

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• Monday - Friday, 9:00 AM-5:00 PM Pacific Time

• $6 per hour
• No benefits package included