Job Details

Department Assistant I Or II, Power Production

Tucson Electric Power, located in Tucson, AZ, is seeking a Department Assistant I or II for the Power Production team at our Irvington location. This position is 100% on-site, with the option to work five 8-hour (5/8s) shifts, OR four 10-hour (4/10s) shifts with every Friday off. Start time begins no later than 7:00 AM daily.

Perform complex administrative tasks and handle confidential information. Preparing expense statements, purchase orders and invoices. Schedule meetings, answer phones & emails, and ensure customers, vendors, and employees are handled in a professional manner.

Two+ years of experience in an administrative role (preferably from a utility, construction, or similar industry). Proficient in Microsoft Office, including Excel and Word. High level of interpersonal skills to handle sensitive and confidential situations.

Performs complex and confidential administrative/clerical functions including: preparing memos, expense statements, check requests, time sheets and other department forms and documents. Photocopy and fax information and documents as needed or requested. Maintain appropriate levels and monitor office supplies, equipment, and other materials. Administers distribution of the department's mail. Answers telephones, handles calls, routes to appropriate individual, or takes messages. Ensures customers, vendors and employees are handled in a professional and courteous manner. Maintains records and organizes filing and archive system to facilitate the expeditious retrieval of information so that department personnel may accomplish their responsibilities. Prepares various confidential departmental reports as assigned, utilizing various advanced software programs. Collects information, compiles into standard or non-standard format, prints, proofs and distributes to appropriate department/company personnel. Assists department personnel with various projects. This position may provide services to affiliates of the Company subject to the UNS Energy Code of Conduct and the related Policies and Procedures.

Department Assistant I ($38,000 - $59,000 depending on experience): Under direct supervision, provides a wide variety of administrative and staff support services to an organizational unit. May assist in budget preparation and control activities. May assist in the preparation and control of records, statistics, and reports regarding operations, personnel changes, etc. Administers programs, projects and/or processes specific to the operating unit served. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations. May screen and interview job applicants and orient new employees.

Department Assistant II: ($43,000 - $62,000 depending on experience) All activities and responsibilities above and under general direction, provides general administrative support to a department or group of professionals. Exercises considerable discretion and independent judgment and is capable of analyzing complex information request and determining complex trends, and making recommendations on process improvements and efficiencies.

Knowledge, Skills & Abilities (Equivalent combination of education and experience will be considered.) Level I Minimum Qualifications: Two to four years previous secretarial/administrative experience in a professional business environment. Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy. Strong analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work. Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Level II Minimum Qualifications: A Bachelor of Arts degree and four years' previous secretarial/administrative experience in a professional business environment or equivalent combination of education and experience. Demonstrates proficiency/ability in computer skills, ability to prioritize and problem solve. Exercises considerable discretion and independent judgment and is capable of analyzing complex information request and determining complex trends, and making recommendations on process improvements and efficiencies.

Pay Rate: Competitive salary based on qualifications and experience. All job offers are contingent on successful completion of a pre-employment drug screen and background check. California Job Applicants - click here to see our Job Applicant Privacy Notice.