Job Details

Job Title: Administrative Assistant 2

Location: Tucson AZ 85745

Start Date 5 January 2026

Pay Range: $17-$18/hr On-Site

Daily Schedule: 07:00 AM - 03:00 PM

Estimated Duration 12 months

Job Description

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.

A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

• Prepare invoices, reports, memos, letters, financial statements, and other documents.

• File and retrieve corporate documents, records, and reports.

• Open, sort and distribute incoming correspondence, including faxes and emails.

• Prepare responses to correspondence containing routing inquiries.

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

• Ability to work independently and manage one's time.

• Ability to keep information organized and confidential.

• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience

• High school diploma or GED required.

• 0-2 years experience required

Typical task breakdown:

• Ensure calendar alignment with managers

• Process any travel requests and expense reports

• Planning events.

• Development of presentations as required.

• Work with the team to provide additional support as time is available.

Interaction with team:

• Collaboration with a local and global team.

• 5days in the office is now required and people will be regularly in office to support and engage.

• Global team interaction through Conference calls with teams on differing time zones.

Team Structure

• Will primarily support 2 senior managers, but also provide support to the larger team located in Tucson.

About 50 people locally.

Work environment:

• Office only. 5-days/wk

Top 3 Skills

• Well organized.

• Capability to use Microsoft Office Tools.

• Powerpoint presentation development.

• Communication

Additional Technical Skills (Required)

• Microsoft Excel

• Powerpoint design.

• (Desired) - Soft Skills

• Extraordinary organization

• Communication