Job Details

Program Coordinator, Senior

Posting Number
req24788

Department
Surgery

Department Website Link


Location
University of Arizona Health Sciences

Address
1501 N. Campbell Avenue, Tucson, AZ 85724 USA

Position Highlights
The Medical Education Professional III serves as the primary administrative support to the Program Director and faculty, working both independently and in close collaboration with program leadership to manage all administrative activities of the Surgical Critical Care Fellowship and the Acute Care Surgery Fellowship programs. This role is responsible for overseeing the day-to-day operations of the fellowship programs, ensuring smooth program management, efficient communication, and adherence to all institutional and accreditation standards.

The Medical Education Professional III must possess a thorough understanding of the ACGME accreditation process as well as the program requirements set forth by the American Association for the Surgery of Trauma (AAST). The role operates with a high degree of autonomy, exercises independent judgment, and may hold final decision-making authority on administrative matters. Incumbents in this position manage programs with a broader scope, increased complexity, and significant fiscal responsibilities, contributing directly to the ongoing success and accreditation compliance of the training programs.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Program Administration & Operations

• Oversee the day-to-day operations of the fellowship program.
• Coordinate recruitment, application, interview, and selection processes for fellows.
• Manage onboarding, orientation, and off-boarding of fellows.
• Liaise with faculty, staff, and leadership to align program goals.

Support for Program Director & Faculty

• Provide
  administrative support to the Program director and division faculty,
  anticipating needs and ensuring seamless daily operations.
• Manage faculty calendars, coordinate complex schedules, and arrange travel, lodging, and itineraries.
• Draft, edit, and distribute correspondence, presentations, and reports on behalf of division leadership.
• Support academic and clinical initiatives through effective communication, organization, and documentation.

Accreditation, Compliance & Reporting

• Oversee
  ACGME accreditation management for program, including monitoring
  milestones, maintaining required documentations, and preparing for site
  visits and annual reviews.
• Ensure compliance with all
  American Association for Surgery and Trauma program requirements,
  including curriculum standards, case logs and program evaluations.
• Maintain and update all accreditation-related materials, including program policies, handbooks, evaluations, and annual reports.
• Collect, track and analyze fellowship metrics, evaluations and outcome data.
• Implement and maintain program information in New Innovations.
• Prepare summary date for faculty meetings, program reviews and annual reports.

Financial Oversight & Budget Management

• Manage the fellowships budget in coordination with the Program Director and business office.
• Track expenditures, fellow stipends, travel, training funds, and reimbursements.
• Assist faculty and fellows with travel authorizations, purchasing, and expense reimbursements.

Knowledge, Skills & Abilities:

• Proficiency in Microsoft Excel, Word and Office.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required; and,
• Five (5) years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience with UA Analytics and UAccess Manager Self Service is preferred.

FLSA
Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Academic Administration

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$59,404-$74,254

Compensation Type
salary at 1.0 full-time equivalency (FTE)

Grade
8

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level
PC3

Job Family
Med Education Prgm

Job Function
Academic Administration

Type of criminal background check required:
Name-based criminal background check (non-security sensitive)

Number of Vacancies
1

Target Hire Date

Expected End Date

Contact Information for Candidates
Casandra Sanchez | ...@arizona.edu

Open Date
12/17/2025

Open Until Filled
Yes

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at ...@arizona.edu.