Job Details

ST. JOHN THE EVANGELIST PARISH
JOB DESCRIPTION

Job Title: Office Manager II Status: Full or Part time?

Exemption Status: Exempt Salary Grade: 27

Department/Location: St. John the Evangelist Parish / Tucson, Arizona

Primary Function: Under the direction of the Pastor or Principal, is responsible for managing the business office operations of a large parish or a parish including a school. This person will also manage other parish or school lay employees, as necessary. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, "...Live in a manner worthy of the call you have received." (Eph. 4:1)

Essential Duties and Responsibilities

• Abide by Catholic principles in the minister's professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures
• Manage the operations of the parish and/or school office in support of and with the approval of the pastor
• Assist the Pastor establish and execute on parish goals and objectives in accordance with Diocese of Tucson goals and objectives
• Responsible for the coordination of facilities, including buildings and grounds of the parish and/or school.
• Responsible for management and maintaining of parish records
• Supervise the preparation of reports as requested by the pastor
• Implement a system of controls as necessary, to prevent irregularities or fraudulent activity and to safeguard parish funds and other assets.
• Implement the proper processes for the management of key parish activities, ensuring accountability by employees assigned and others
• Ensure compliance with applicable DOT Personnel Policies and Practices, and ensure employees are appropriately managed and evaluated; provide education and training to employees as necessary
• Perform other duties as assigned

Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.

Required Activities: Walking, sitting, standing, stooping, reaching, talking, handling, hearing, carrying, and keyboarding

Basic Qualifications:

• Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church
• Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
• Exercise courtesy to fellow employees, parishioners, and the general public
• Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
• Ability to maintain confidentiality
• Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and overtime work may be required
• Proficiency in computer technology to include word-processing, spreadsheets, and power point
• Professional bearing; clean and neat personal appearance
• Ability to successfully pass a background, criminal history, and credit history check

Education and Experience:

• Bachelor's degree in business or public administration or equivalent experience
• 3-5 year's administrative management experience
• Prior success as an office manager or equivalent in a large Catholic Parish or other similar organization

Other:

• Bilingual (English/Spanish) preferred

Covenants of Employment:

St John is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law. Under the "Zero Tolerance Policy", no one will be knowingly assigned or retained to serve in the Parish/Church/School when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.